Maximizing Your Time, Part Five – Delegate

One of the hardest things for some people to do also has the potential to make them much more effective. Smart, competent and driven people are usually ambitious and want to take on all of their tasks and ideas themselves. They feel like they are best suited for the task or that they wouldn’t be able to give proper direction to someone else. These are people who believe strongly the saying: “If you want something done right, you must do it yourself.” If you identify with what was just described, we’ve got a little work to do.

One of the best and most effective ways to maximize your time is to delegate responsibility appropriately. But how do you know when and what to delegate? Here are some tips:

  • Would the task provide a learning or growing opportunity for the person assigned to do it?
  • Does the task match the skill set of the person?
  • Is the risk associated with the task’s completion or failure appropriate for the position of the person?
  • Does this person have margin for added tasks?

If the answer is yes to these questions, delegation will likely be very effective. Another question a lot of people have is how to properly delegate something. Here are some tips to do that well:

  • Set expectations clearly. Make sure they know what you need the end result to include.
  • Offer assistance in getting them started by giving full instruction.
  • Be open to questions as they arise throughout the project.
  • Most of all, make sure you let them know how valuable it is that they are able to take on a new task.